QR Code Event Check-in
Turn check-in from a bottleneck into a 3-second task
Swap the paper sign-in sheet for a single QR code. Guests scan or enter their staff ID to check in — no more long queues at the door. Organisers see "who’s arrived and how many" in real time on the backend, and can connect the check-in list straight to lucky draws and on-site interaction.
- Scan to check in, zero bottlenecks — Guests scan a QR code or enter their staff ID — smooth entry with no hold-ups
- Live arrival data — The backend tallies arrival counts and names in real time — attendance at a glance
- Self check-in + badge printing — Guests enter their mobile number / staff ID to check in, with a personal name badge printed on the spot
Overview: who it's for & what it solves
QR code event check-in is a paperless on-site check-in system: guests scan or enter their staff ID to check in within seconds, while the backend imports guest lists (Google Sheet supported), prevents duplicates and tallies arrivals in real time. The check-in list also connects to on-site lucky draws and interactive games. Ideal for company D&Ds, conferences, product launches and exhibitions — available islandwide across Singapore, custom quote.
What is QR code event check-in?
Digital check-in replaces paper sign-in with a QR code: guests scan an entry QR code or enter a staff ID / registration detail to check in, and the system automatically verifies the list, records arrival times and tallies attendance in real time.
Compared with ticking off a paper list one by one, digital check-in is faster and less congested, and organisers get live arrival data. The check-in list can also connect straight to on-site lucky draws, quick-fire quizzes and other interaction — making check-in the starting point for your event data and engagement.
The moment they arrive, no more long queues
A single paper sign-in sheet often leaves guests crowding at the door. With digital check-in, guests scan or enter their staff ID and show the screen for verification — through in seconds. Organisers watch the arrival numbers tick up on the backend, staying calmly in control of the whole room.
A guest shows their check-in screen; verification completes entry
From importing lists to live stats — check-in in four steps
Works with WhatsApp or a QR code — no app download for guests; organisers track arrivals live on the backend.
Import the list
Organisers import the guest or staff list (Google Sheet supported) and set the check-in method.
Scan & enter mobile / staff ID
Guests scan a QR code and enter their mobile number / staff ID — no app download needed.
Verify & check in
Guests show their personal QR code for staff to scan and check-in completes; in self check-in mode, entry completes instantly with a personal name badge printed on the spot.
Live stats & connect
The backend tallies arrivals in real time, and the check-in list can connect to lucky draws and on-site interaction.
Why big events are switching to digital check-in
Seconds to check in, zero jams
Scan or enter a staff ID and you’re done — smooth entry flow that keeps even 1,000-guest events moving.
Live arrival data
See "who’s arrived and how many" in real time on the backend — easy attendance tracking and wrap-up.
List import, no duplicates
Import your list (Google Sheet included) with automatic matching and duplicate check-in prevention.
Connected to interaction & draws
The check-in list connects straight to on-site lucky draws, quick-fire quizzes and more — data end to end.
Real events on site
From entry flow to the check-in counter, digital check-in makes arrivals fast and data-rich.
QR code event check-in service spec
- Service scope
- Check-in backend, list import/export, QR / mobile-number / staff-ID check-in, badge printing, live arrival stats, on-site staff
- Check-in methods
- Digital check-in: with the list pre-imported, guests scan a QR code, enter their mobile number / staff ID, then show a personal QR code for staff to scan and complete check-in; Self check-in + badge printing: guests scan a QR code and enter their mobile number / staff ID to check in instantly, with a personal name badge printed at the same time
- List management
- Import lists (Google Sheet included), automatic matching, duplicate check-in prevention
- Live data
- Backend tallies arrival counts and names in real time; attendance records exportable
- Interaction hooks
- The check-in list connects to on-site lucky draws, quick-fire quizzes and more
- On-site equipment
- Tablets/phones with stable internet; we can help plan the check-in counter and flow
- Pricing
- Custom quote based on date, location, headcount, check-in method and customisation
How is QR code event check-in priced?
We provide a custom quote shaped by the factors below; share your event date, headcount and check-in method for a quick estimate.
- Location and number of check-in counters
- Service hours and load-in/out times
- Estimated number of check-ins
- Check-in method and list customisation
- Whether lucky draws/interaction are connected
- On-site staffing
Why choose Pixanity for digital check-in?
- Thousands of events under our belt — even large entries stay smooth and jam-free
- List import (Google Sheet included), duplicate prevention, and fast, accurate matching
- Live arrival data for easy attendance tracking and wrap-up
- Check-in, lucky draw and on-site interaction lists connected end to end
- Professional on-site staff, available islandwide across Singapore
QR code event check-in FAQ
Here are the questions companies most often ask when renting a digital check-in system, covering check-in methods, lists, data, equipment and pricing.
Guests scan the entry QR code or enter their staff ID to check in — no app download; check-in via WhatsApp is also supported.
Yes. We support list import (Google Sheet included), and the system automatically matches and prevents duplicate check-ins.
Yes. The backend tallies arrival counts and names in real time for attendance at a glance, and you can export check-in records after the event.
Yes. The check-in list connects straight to on-site lucky draws, quick-fire quizzes and more, making check-in the starting point for your event data and engagement.
We recommend tablets or phones with stable internet; the number of check-in counters and the flow can be planned by headcount, and Pixanity can help arrange the equipment.
Yes. We support on-site registration / instant additions, so walk-in guests can check in smoothly too.
Yes. In self check-in mode, a personal name badge is printed the moment a guest completes check-in; badges can also be printed at dedicated counters to suit your entry flow.
Service areas
Pixanity provides digital check-in services islandwide across Singapore, from the CBD and Marina Bay to Sentosa, Jurong and the heartlands. Whether it’s a company D&D, conference, product launch or exhibition, we can scope a plan to suit your scale and venue.
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Want fast, data-rich arrivals at your event?
Book your date now and let digital check-in cut the queues and track attendance for your D&D, conference or product launch.
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